Building Management Admin Assistant

To provide administrative and project related support for the management and designated staff of the Property Management and Facilities department.
1. Monitors all contractor certificates of insurance to ensure the certificates follow Bank policy and have correct coverage terms and proper coverage amounts for both Property Management and Bank facility contractors.
2. Provides administrative support for Property and Operations Manager and provides backup for Property Management staff.
3. Administers non contract purchase order requisitioning for Property Management and Bank facility purchases.
4. Performs petty cash counts, prepares journal voucher, and replenishes petty cash fund.
5. Performs monthly facility inspections of all areas at main Bank building, Disaster Recovery site, and facility storage site and submits list of items needing attention to Facilities Assistant for work order processing.
6. Responsible for maintaining current spreadsheet for fax machines and their supplies, copiers and their supplies, and vending equipment. Also responsible for placing service calls for all such equipment and monitoring the prompt completion of these service calls.
7. Monitors department office supply inventory and places orders as approved by manager.
8. Monitors the printer and fax toner cartridge inventory and the break room coffee inventories and is responsible for placing orders as needed to keep inventory at approved levels.
9. Assists with desktop publishing for Property Management projects.
10. Performs additional duties as assigned.
1. High school diploma required. Coursework in basic college accounting preferred.
2. 3+ years working in an administrative, clerical, or office management role. ( Experience working in Facilities or Property Management department and with contractor insurance requirements and certificates of insurance preferred.)
3. Must have intermediate Microsoft Word and Excel skills.
4. Must be detailed-oriented and able to manage multiple priorities.
5. Must have excellent customer service skills and able to communicate and interact with different levels of customers.
6. Must be highly self-motivated, flexible and a team player.
nter job description

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.

More Jobs

Admin Assistant - Event Management
Irving, TX Marriott
Admin Assistant - Event Management
Bedford, TX Marriott
Field Admin Assistant II
Longview, TX Enbridge
Admin Assistant
Angleton, TX Kelly Services
Admin Assistant
San Antonio, TX Robert Half
Receptionist, Admin. Assistants & CSRs - West ...
Houston, TX Kelly Services